Software to backup and restore Outlook

Discussion in 'backup, imaging & disk mgmt' started by AlexC, Feb 15, 2012.

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  1. AlexC

    AlexC Registered Member

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    Is there any reliable software out there that allows to backup and restore Outlook?

    Thanks! :thumb:
     
  2. Peter2150

    Peter2150 Global Moderator

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    Sure is. Outback Plus http://ajsystems.com/outbackplus/obp.html

    Note you will want there open file manager which is optional.

    I use it all the time, as it gets everything Outlook needs, plus has the option to include any other data you might desire.

    How well does it work?

    Well I also use a data sync program to synchronize data between machines and that works where both have outlook up and running. When I added outlook to a 4th machine, of course first thing it wanted to do was the new account stuff.

    I skipped that and just did the data sync. That didn't satisfy Outlook and it still wanted me to go thru all the setup garbage, so finally I copied over my Outback back up file, and it a restore. Bingo, Outlook now looked exactly like it was on my other machines.

    I heartily recommend it, and the disclaimer, I have no interest in them other than being a very happy customer.

    Pete

    PS, since it also will backup things like Firefox profiles, they periodically will do updates to reflect those changes.
     
  3. aladdin

    aladdin Registered Member

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    The best and free program is Dropbox. It only syncs the changes in your Outlook data files.

    Best regards,

    KOR!

    P.S. And, the best part, it is all automatic, you don't have to do anything, such as syncing it regularly and wasting your time. It is fast and will sync all your computers at once, rather than syncing each computer separately.
     
  4. AlexC

    AlexC Registered Member

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    Thanks! I'll try both solutions :thumb:
     
  5. xxJackxx

    xxJackxx Registered Member

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    I wasn't aware Dropbox could do that. I may have to look into that.

    Another free option if you only want an automated backup copy of your .pst file is this:
    http://support.microsoft.com/kb/238782
     
  6. blacknight

    blacknight Registered Member

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    Fab's AutoBackup: free for XP, paid - 4,9 euro ! - the other versions, very simple and useful.
     
  7. prius04

    prius04 Registered Member

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    @blacknight: Thanks! :D
     
  8. Scott W

    Scott W Registered Member

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    Hi Alex,

    I'm a heavy Outlook user and like Pete I enthusiastically recommend Outback Plus. That's not to say that it's better than the other solutions discussed as I haven't tried any of the others. But here's a universal bit of advice. Like any backup your Outlook backup should be kept on an external drive (or the cloud).

    And if you have multiple local partitions/drives another easily-implemented precaution is to move your pst files from its default location on the C-drive into a folder on another partition/drive. ;)

    Scott
     
  9. AlexC

    AlexC Registered Member

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    Thanks!
     
  10. ASM

    ASM Registered Member

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    Try this Mailstore

    This could be what your are look for...
     
  11. AlexC

    AlexC Registered Member

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    Thanks ASM, seems exactly what i was looking for: portable, free, compatible with Microsoft Outlook 2000, XP, 2003, 2007, 2010. I will definitely test it :thumb:
     
  12. aladdin

    aladdin Registered Member

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    Yes, Dropbox does it very nicely.

    1. It only syncs the changes within the Outlook data file, not the complete Outlook data file.

    2. It is automatic, and you don't have to do it manually. For example, I have a Desktop and 2 Laptops. If I check my email on one of the Laptops and/or make changes to the Outlook data file, when I turn on the other Laptop the changes are automatically synced.

    3. It syncs all the changes made to the Outlook data files, including emails, calendar, contacts, notes, etc., etc.

    4. It is Cloud, but Dropbox make all the changes to all the files through the LAN sync.

    5. It is FREE.

    Best regards,

    KOR!
     
  13. Scott W

    Scott W Registered Member

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    Hi KOR,

    Dropbox sounds interesting... I have been using Outlook on my desktop and laptop for a few years now, never syncing the two. So if I start using Dropbox would it sync the pst files on both PCs all the way back to 'day 1' of my using Outlook or would it just sync the changes to those pst files starting from the day I start using Dropbox?

    Regards,
    Scott
     
    Last edited: Feb 18, 2012
  14. Peter2150

    Peter2150 Global Moderator

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    I also use syncing and it works fine, unless it's to a new outlook installation, and then it doesn't to well. Hence using Outback Plus.
     
  15. aladdin

    aladdin Registered Member

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    Hi Scott,

    You have to understand how Dropbox works. Let us assume that you have already Dropbox on two laptops, which we call Laptop A and Laptop B. You have a file called, "Wilders.doc" on both of these laptops.

    Now on Laptop A, you open the Wilders.doc and do some changes. When you turn on the Laptop B, you need to give Dropbox some time to sync any changes done in Laptop A. If you don't and you open the Wilders.doc in Laptop B, you will now have two documents in which changes have been made. So, you will now have Wilders.doc and Wilders.doc (Conflicted). Thus, no syncing.

    So set-up one computer (desktop) with Dropbox with recent files. Then set up another computer (laptop) with Dropbox only and let Dropbox sync the files first time from your desktop.

    Also, Dropbox gives you default location under "My Documents". Override that and have a sub-directory called, "Dropbox" in any drive beside the "C" drive. Within the Dropbox sub-directory you can have as many sub-directories and sub-directories. I have "Word", "Outlook" and so forth.

    Then on any changes you make to any of the files on one computer they are automatically synced to the other computer.

    BTW, you get 2GB Free with Dropbox and you earn another 8GB in increments of .25BG on introducing others to Dropbox, making a total of 10GB Free. So if I introduce you to Dropbox you will get .25GB Free and I will get .25GB Free too.

    You will start with 2.25GB Free, rather than 2.00GB Free.

    Best regards,

    KOR!
     
  16. aladdin

    aladdin Registered Member

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    Hi Pete,

    I never have had the above problem. See above my detailed explanation to Scott. On a new installation of Outlook, bring your outlook data file from another computer and use it on the new (old) computer. You can do this two ways.

    1. Manually import your outlook data file and use this with your new installation of Outlook under Dropbox.

    2. Or, let Dropbox to bring it automatically, and then use it with your new installation of Outlook under Dropbox.

    Best regards,

    KOR!
     
  17. FanJ

    FanJ Updates Team

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    Good to see some guidelines about Dropbox.
    I don't use it and I doubt very much whether I will use it. Isn't it some cloud storing? I don't like that (if it is), but that is strictly my personal opinion.

    I myself use the brother of Outback Plus: Express Assist (for Outlook Express); (and I have also Eazy Backup) (both from AJSystems as Outback Plus).
    Same disclaimer as Pete (Peter2150) posted.

    Some side remarks if you would allow me:

    1.
    Latest info about Outback Plus can be found here:
    http://ajsystems.com/outbackplus/obp7updates.html

    2.
    I don't know whether at this moment Outback Plus works with the latest Firefox version.
     
    Last edited: Feb 20, 2012
  18. Scott W

    Scott W Registered Member

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    KOR,

    If I understand your explanation as to how Dropbox works, it seems that it cannot sync the two existing pst files (on my desktop and laptop). :doubt:

    Scott
     
  19. Peter2150

    Peter2150 Global Moderator

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    They are quick about updates for Firefox. I am using with Firefox 10.0

    Pete
     
  20. aladdin

    aladdin Registered Member

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    You shouldn't have any problem with Dropbox as you already use Outback Plus, you should have one Outlook data file and not two Outlook data files.

    But again as usual you post contradictory information.

    So, do you sync with Outback Plus or not?
     
  21. Peter2150

    Peter2150 Global Moderator

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    Couple of comments.

    First just syncing the PST file doesn't get all the outlook setting stuff.

    But more significantly Dropbox is a terrible way to sync the Outlook file as it can be very big. Mine is a small one at an average of 250MB, but many get bigger. Having to upload that file to the cloud and then download it is very time consuming.

    For back up to the cloud purposes I used to do that but since what I want to keep is emails, I now just export the emails into PDF files and keep them by quarter. It has cut the daily backup time 70%. To sync my machines, I use a file transfer sync program. I used to do it by the network but it's also much quicker by just using a plug in ext USB drive. Gives me an additional backup as well.

    Pete
     
  22. aladdin

    aladdin Registered Member

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    Dear Pete,

    Dropbox syncs everything, emails, contacts, calendar, notes, reminders and so forth.

    The other settings of the Outlook are in the registry and one doesn't need some fancy program to copy them. Just export from the registry from One Computer and import into another Computer. Simple.


    The above is not true.

    1. Dropbox first times syncs to others computers through the LAN and not through the Cloud. Yes, it does uploads it to the Cloud, but syncs to the other computers through the LAN.

    2. There on Dropbox only syncs the changes made inside the Outlook data file (.pst) and not the whole file. If only one New Contact is added on the Desktop, then it will sync only that contact inside the Outlook data file (.pst) on the Laptop. This is done within seconds turning the Laptop on, again through the LAN.

    3. The best thing, it is all automatic.


    You seem not to have used the Dropbox lately. Or you wouldn't be doing that manual exercise daily. I have Outlook data file in Cloud, in my Desktop, and two Laptops and it is done automatically.

    Dropbox keeps the changes for one month in the Cloud and three days in each of the computer it is syncing.

    On a monthly basis, I use SyncBackSE to back up a copy of Outlook data file (.pst) on my NAS, and this is done automatically too.

    NO MANUAL LABOR INVOLVED.

    Best regards,

    KOR!
     
  23. aladdin

    aladdin Registered Member

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    Here is the registry entry for Windows 7 and Vista for backing up Outlook setting:

    HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem

    Best regards,

    KOR!
     
  24. prius04

    prius04 Registered Member

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    Hi KOR,

    That reg entry is the same for XP, btw. I use Outlook a ton but don't really use "backup tools"; I simply copy the .pst file from my primary machine and paste it into the appropriate folders on my other, secondary, machines.

    Now I'm wondering about new Outlook installs. Do you suppose copying the .pst file from the old machine to the new machine **plus** importing the registry entry you posted into the new machine would result in having a pretty much identical, and fully functional, Outlook setup on the new machine? If not, what else would be left to do?
     
  25. aladdin

    aladdin Registered Member

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    Hi Prius04,

    The registry entry I posted are for email accounts. For some other settings such as Stationary, there are separate registry entries.

    Here is what I do for a new Outlook install:

    1. Copy the old.pst file from the old machine to a location in a new machine.
    2. Start Outlook without an email support and let it set up a default.pst.
    3. Open the old.pst in Outlook and it set as the default.pst
    4. Close Outlook and restart Outlook.
    5. Now the old.pst is default. Close the other .pst file.
    6. Close Outlook.
    7. Import registry entries.
    8. Start Outlook. Click "send/receive" and copy/paste the passwords in the email accounts.
    9. Done!

    Best regards,

    KOR!
     
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